GDPR Compliant Privacy Policy

Privacy Policy

Last updated: 17 August 2026

1. Introduction

The Graphic Corner ("we", "us", "our" or "The Graphic Corner") respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you:

visit our website, www.thegraphiccorner.co.uk;
contact us;
enquire about or purchase our photography services;
attend an event at which we have been commissioned to provide photography;
purchase or view photographs taken at an event; or
otherwise interact with The Graphic Corner.

This policy is intended to explain our approach to data protection under applicable UK data protection law, including the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018.

2. About The Graphic Corner

The Graphic Corner is a freelance photography business operated by Steven Farley, providing event, sports, portrait, wedding and related photography services.

Website: www.thegraphiccorner.co.uk

For data protection purposes, The Graphic Corner will generally act as the data controller for personal information that we collect and use for our own business purposes.

Where we are engaged by an event organiser or other client to provide photography services, the allocation of data protection responsibilities may depend on the nature of the services and the purposes for which photographs are being processed.

3. What is personal data?

Personal data is information relating to an identified or identifiable living individual.

This may include information such as a person's name, email address, telephone number, IP address or other information that can identify them.

Photographs can also constitute personal data where an individual is identifiable and the photograph is processed in a way that relates to that individual.

4. Personal information we may collect

Depending on how you interact with us, we may collect:

name;
email address;
telephone number;
postal or billing address;
information provided when making an enquiry;
booking and purchase information;
payment and transaction information;
correspondence with us;
information relating to a photography session or event;
photographs and associated image metadata;
information supplied by an event organiser or client in connection with an event;
technical information about your use of our website; and
information collected through cookies and similar technologies.

We will only collect information that is reasonably necessary for the relevant purpose.

5. Event photography

A significant part of our business involves photographing public, sporting, corporate and other organised events.

Event photography is generally intended to document the event, participants, atmosphere and activities taking place.

Photographs may include individuals who are identifiable even where we do not know their names.

Depending on the circumstances and the purpose for which an image is processed, photographs may constitute personal data under data protection law.

Event organiser responsibilities

Where The Graphic Corner is commissioned by an event organiser, promoter, business, club or other organisation ("Event Organiser"), the Event Organiser is responsible for ensuring that appropriate arrangements are in place to inform attendees and participants that photography will take place.

The Event Organiser is also responsible for obtaining any permissions, notices, consents or other authorisations that are legally required for the photography, publication, distribution or commercial use of photographs in connection with the event.

This may include appropriate arrangements concerning:

participants;
spectators;
volunteers;
employees;
children and young people;
event staff; and
other identifiable individuals attending or participating in the event.

The Event Organiser should ensure that appropriate privacy information is made available to attendees and participants before or during the event.

Where the Event Organiser provides us with specific instructions or restrictions concerning photography, we will take reasonable steps to follow those instructions.

6. Photography at public events

Photography at a public or organised event may involve capturing individuals incidentally as part of documenting the event.

We do not generally photograph attendees for the purpose of identifying or monitoring them.

Our primary purpose is to create photographs documenting the event and to provide those photographs to our client, event organiser, participants or customers, and/or to use selected images in accordance with the relevant photography agreement.

The ICO recognises that the circumstances and purpose of processing are relevant when determining whether an image constitutes personal data.

7. Use of photographs

Depending on the particular event and our agreement with the Event Organiser, photographs may be:

supplied to the Event Organiser;
made available through an online gallery;
made available for participants or members of the public to purchase;
supplied to individuals who purchase photographs;
used by The Graphic Corner for portfolio purposes;
displayed on our website;
used on our social media channels;
used in promotional or marketing material; or
licensed or supplied to the Event Organiser or other authorised third parties.

The precise permitted uses of photographs will depend on the relevant agreement with the Event Organiser and the circumstances of the event.

We will not knowingly use photographs for a materially different purpose from that for which they were collected without an appropriate lawful basis.

8. Our lawful basis for processing

We will only process personal information where we have a lawful basis to do so.

Depending on the circumstances, this may include:

Contract

Where processing is necessary to provide photography services, fulfil an order or otherwise perform a contract with you.

Legitimate interests

We may rely on legitimate interests where processing is reasonably necessary for our business activities, including providing event photography services, managing and delivering photographs, maintaining our business records, protecting our business and promoting our photography services.

Where we rely on legitimate interests, we will consider the impact of the processing on individuals and whether their interests, rights or freedoms override our legitimate interests.

Consent

Where consent is required by law, we will seek appropriate consent before processing personal information for that purpose.

Consent can be withdrawn at any time, although withdrawing consent does not affect processing that took place before consent was withdrawn.

Legal obligation

We may process information where necessary to comply with a legal or regulatory obligation.

9. Children's images

Events may be attended by children and young people.

Where children are photographed as part of an event, the Event Organiser is responsible for ensuring that appropriate arrangements, notices, permissions or consents are in place where required by law or appropriate in the circumstances.

We will not knowingly use children's images for a purpose outside the agreed scope of an event photography commission where doing so would require additional permission or a different lawful basis.

If you have a specific concern about an image of a child, please contact us using the details in this Privacy Policy.

10. Purchasing photographs

Where photographs are made available for purchase, an external gallery, ordering or payment platform may be used.

When you purchase a photograph, we may process information such as your name, contact details, order information and payment-related information.

Payment card details may be processed directly by our payment provider rather than being stored by The Graphic Corner.

The relevant third-party provider will have its own privacy policy governing its processing of your personal information.

11. Website and online galleries

Our website may contain links to external services, including online photography galleries, booking systems, payment services and social media platforms.

Those third-party services operate under their own terms and privacy policies.

Where you access an external service through our website, you should review the privacy information provided by that service.

12. Cookies and analytics

Our website may use cookies and similar technologies.

Cookies may be used to:

operate the website;
remember preferences;
understand website usage;
improve website performance; and
provide or measure relevant marketing, where applicable.

Where legally required, we will obtain consent before using non-essential cookies.

A separate Cookie Policy may provide further information about the specific cookies and technologies used on our website.

13. Sharing personal information

We may share personal information where reasonably necessary for the purposes described in this Privacy Policy.

This may include sharing information with:

event organisers and clients;
photography gallery and hosting providers;
website hosting providers;
payment processors;
booking and customer-management systems;
IT and technical service providers;
professional advisers;
insurers;
legal or regulatory authorities where required; and
other service providers who assist us in operating our business.

We will not sell personal information to third parties.

14. Event organisers and clients

Where an Event Organiser provides us with personal information, participant information or instructions concerning an event, we will use that information only for the purposes for which it has been provided and in accordance with our agreement with the Event Organiser.

The Event Organiser remains responsible for ensuring that it has an appropriate legal basis and has provided the necessary privacy information to participants and attendees where required.

Where The Graphic Corner determines its own purposes for using photographs, such as using selected images for its own portfolio or marketing, The Graphic Corner will be responsible for ensuring that its own processing has an appropriate lawful basis.

15. International transfers

Some of the third-party services we use may process personal information outside the United Kingdom.

Where personal information is transferred internationally, we will take reasonable steps to ensure that an appropriate legal transfer mechanism and suitable safeguards are in place where required by applicable data protection law.

16. How long we keep information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected.

Photography files may be retained for longer periods where this is reasonably necessary for:

fulfilling customer orders;
maintaining an archive;
providing access to purchased photographs;
protecting our intellectual property;
maintaining business records;
insurance purposes;
dealing with disputes or potential legal claims; or
portfolio or promotional purposes where appropriate.

Different categories of information may therefore be retained for different periods.

17. Your rights

Depending on the circumstances, you may have rights under UK data protection law including:

the right to request access to your personal information;
the right to request correction of inaccurate information;
the right to request erasure;
the right to request restriction of processing;
the right to object to certain processing;
the right to data portability where applicable; and
rights relating to automated decision-making and profiling where applicable.

These rights are subject to legal conditions and exemptions.

Requests concerning photographs

If you believe that we hold or publish a photograph in which you are identifiable and you wish to raise a privacy concern, please contact us.

Please provide as much information as reasonably possible to help us identify the relevant photograph or event, including:

your name;
the event concerned;
the approximate date of the event;
the location of the event; and
a description or link to the photograph, where available.

We may need to verify your identity before acting on a data protection request.

Where photographs were taken as part of a commissioned event, we may also need to liaise with the relevant Event Organiser before determining the appropriate response.

A request for deletion of an image is not automatically an absolute right. The right to erasure is subject to the circumstances and exemptions provided by applicable data protection law.

18. Security

We take reasonable technical and organisational measures to protect personal information and photographic files against accidental loss, destruction, unauthorised access, alteration or disclosure.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

19. Direct marketing

Where we send marketing communications, we will do so in accordance with applicable data protection and electronic marketing laws.

You can unsubscribe from marketing communications at any time by following the unsubscribe instructions provided in the communication or by contacting us.

20. Third-party websites

Our website may contain links to third-party websites, including social media platforms, photography galleries and booking services.

We are not responsible for the privacy practices or security of those third-party websites.

You should review the privacy policies of third-party services before providing them with personal information.

21. Complaints

If you have a concern about how we have handled your personal information, please contact us first so that we have an opportunity to resolve the issue.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator.

Further information about data protection and making a complaint is available from the ICO.

22. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our business, services, technology or applicable legal requirements.

The latest version will be published on this page and the "Last updated" date will be amended accordingly.

23. Contact us

If you have any questions about this Privacy Policy, your personal information, or photographs taken by The Graphic Corner, please contact:

The Graphic Corner

Steven Farley